Public Record Request

A public record is information created or received while transacting the public business by any agency of North Carolina government or its subdivisions. North Carolina’s public records law, enacted in 1935, is one of the most open public records laws in the United States. The law provides a very broad definition of what is a public record and stipulates that anyone can request a public record for any reason. It also affirms that public records and public information are property of the people.

You can review the law in full here: NC General Statute Chapter 132.  


Public Records Request Form

  2. Use this form to submit your request and provide as much detailed information as possible: 

    20. Leave This Blank:

  22. This field is not part of the form submission.

  1. Frequently Asked Questions about Public Records
What is a public record? 
  • NCGS § 132-1 defines public records, in relevant part, as "all documents . . . magnetic or other tapes, electronic                  data-processing records . . . regardless of physical form or characteristics, made or received . . . in connection with the transaction of public business . . ." All records maintained by the Town of Surf City are available for public                      inspection unless specifically exempted by law.
What is the public policy regarding public records? 
  • The NC General Assembly has declared as a matter of public policy that the public records and public                    information compiled by agencies of North Carolina government or its subdivisions are the property                                         of the people. N.C.G.S. §132-1(b)
Are all records public records? 
  • Although most information the Town of Surf City houses is public and subject to disclosure, some information is considered protected. For example, we are obligated to protect such things as: sensitive public security information, components of personnel files, tax information, and social security numbers.
What is the purpose of the public record form?
  • The Public Records Request forms aid the employee and requestor by clarifying precisely what information is being requested. Please be aware that the public records policy does not require the Town to do research, analyze data or           create a record that does not currently exist.
How long will it take to receive a response?
  • The Town of Surf City is committed to an open and transparent government. As a rule, we respond to all requests for information as quickly as possible and strive to communicate a realistic time frame. It may not always be                    possible to fill requests right away if the requests span agencies and/or if they need to be reviewed to see                                  if they contain confidential or restricted information.
How do I submit a public records request? 
  • Please complete the Public Records Request Form. If you need assistance, please call the Town Clerk's Office at                910-328-4131 or email cpcitarelli@surfcitync.gov.
How can I learn more about NC Public Records Law? 
  • Please click HERE to view the North Carolina's Public Records law in full.